Stacy Buchanan

The Assistant Director for Special Events assists the Director with the development, implementation, and evaluation of various large- and small-scale presidential events, including dinners, parties, meetings, receptions, VIP suites at sporting events, groundbreakings, formal ceremonies, and other events/projects hosted or supported by the Office of the President. The assistant director's responsibilities include:

• Ensures all aspects of presidential-level event presentation and execution are in line with the President’s and Director’s vision, including room arrangement, service scheduling, staffing, décor, equipment, marketing and communication, parking and transportation, VIP handling, etc.
• Assists in upholding fiscal responsibility for events related to the purchase and procurement of marketing materials, floral, décor, catering, etc. Solicits bids from vendors and facilitates contract routing appropriately.
• Attends presidential and other events as needed to ensure smooth operations, assists with logistics, delegates to event support staff, troubleshoots, and serves as liaison between facilities staff, event hosts, and guests. Enhances guest experience by providing high-level hospitality and using great attention to detail. Provides special assistance, hosting, and handling to esteemed VIP guests as needed.
• Assists with evaluation and management of events and programs as needed.
• Assists with the coordination of various communications from the President’s Office including the creation, proofing, and ordering of media, print, and online event promotion. Assists with invitation design, ordering, and distribution. Maintains detailed records of events including resources and reference guides, database records of contacts, RSVPs/responses, and attendance.
• Consults with internal and external affiliates for presidential and other university events to ensure UNT is appropriately represented. Collaborates with UNT System, Government Relations Office, and other departments to coordinate VIP visits to campus.
• Serves on various university committees; collaborates with and communicates to stakeholders in the UNT community, the public, campus administrators, and departments, including close coordination with the divisions of University Advancement and UBSC.

Education:

M.Ed. in Higher Education, University of North Texas and B.B.A in Marketing, University of North Texas